Rentals & Services for
Research Poster Sessions
Welcome! We can help with Poster Board Rentals. Research Poster Printing. Event Signage. Other Meeting Tools.
- Punctual & Timely Setups
- Well-Maintained Inventory
- Safety-Conscious & Insured
- Experienced & Professional Staff
- Non-Profit & EDU Discounts
- Convenient Ordering & Payment
Services
Poster Board Rentals
Provide the perfect solution to help poster session participants present their research.
Poster Board Options
Easel Poster Board
Service Information
Flat-Rate Rental Period
Each booking covers a rental period of up to seven (7) days. We don’t charge a daily rate, giving you the flexibility to adjust the event’s production schedule around other vendors.
We encourage Event Managers to book 2 to 3 months in advance to guarantee availability.
Setup & Dismantle Labor
We’ll set up and dismantle on your desired timeline, including nights, weekends, and holidays.
Schedule work during our regular hours (Monday through Friday, 8 am to 5 pm), and you’ll be guaranteed our lowest labor rates. Higher rates apply outside regular hours, weekends, and federal holidays.
The number of boards and timelines determines our crew size and labor cost.
Delivery & Pick-Up
Based in Los Angeles County, we deliver and pick up anywhere in Southern California.
The location and size of your event will determine the transportation cost.
Note: We currently don’t offer a will-call pick-up service at our location.
Coordination with Venue
We proactively coordinate with venue representatives to ensure a smooth move-in and move-out of the poster boards.
Venue requirements often include shipping dock reservations, insurance verification, parking, and security passes.
We do this for all events at no extra charge.
Add-On Services
Scaled Floor Plan Layout
If you’re wondering how many boards will fit in a particular room, we can help.
First, we’ll work with the venue to get precise room dimensions and create a scaled drawing. We will then assist in planning a layout that will fit your event’s needs.
We charge a flat rate for the first drawing plus two (2) batch revision requests.
Pre-Event Site Visits & Meetings
A Project Manager on our team will be available for phone or scheduled Zoom meetings during office hours. If you require someone on-site for a planning meeting, we can arrange for that as well.
Charge for an on-site visit is determined by location and meeting time.
Offer researchers an easy way to have their posters printed and delivered to the event.
Let event attendees know where to go and when with directional and agenda signs.
These items are helpful extras for breakout work sessions, meetings, or speakers.
custom floating pole signs
Easel Poster Board
Accessories
Description
4′ x 8′ poster boards are the most common board size you’ll see at poster session events. They have a corkboard lined with gray velcro-receptive fabric and a black metal frame.
Features
- Double-Sided
- Self-Standing
- Use Horizontal or Vertical
- Push-Pins Included
- Accessories Available
Specifications
- Pin Board Space: 45” h x 91” w
- Frame Size: 95” w x 48” h
-
Overall Dimensions
Horizontal: 82” h x 96” w x 24” d
Vertical: 98” h x 48” w x 24” d -
Board Height from Floor
Horizontal: 34” h
Vertical: 3" h - Weight: ~50 lbs
Poster Setup Examples
These poster setups on our 4′ x 8′ poster boards will help you decide on poster sizes and display options for your event’s specific needs.
We suggest using our Research Poster Printing Service to make it easy for session participants to print their posters at the appropriate size.
Posters Side by Side
Posters Side by Side
Research Posters Side by Side
on a 4' x 8' Vertical Poster Board
on a 4' x 8' Vertical Poster Board
on a 4' x 8' Vertical Poster Board
on a 4' x 8' Vertical Poster Board
Accessories
Description
We recommend 4′ x 6′ poster boards to customers trying to conserve floor space. They have a corkboard lined with gray Velcro-receptive fabric and a black metal frame.
Features
- Double-Sided
- Self-Standing
- Use Horizontal or Vertical
- Push-Pins Included
- Accessories Available
Specifications
- Pin Board Space: 45” h x 69” w
- Frame Size: 72” w x 48” h
-
Overall Dimensions
Horizontal: 82” h x 72” w x 24” d
Vertical: 85” h x 48” w x 24” d -
Board Height from Floor
Horizontal: 34” h
Vertical: 13" h - Weight: ~45 lbs
Poster Setup Examples
These poster setups on our 4′ x 6′ poster boards will help you decide on poster sizes and display options for your event’s specific needs.
We suggest using our Research Poster Printing Service to make it easy for session participants to print their posters at the appropriate size.
Side by Side
on a 4' x 6' Vertical Poster Board
on a 4' x 6' Vertical Poster Board
on a 4' x 6' Vertical Poster Board
on a 4' x 6' Vertical Poster Board
Accessories
Description
Use 36″ x 48″ easel poster boards when you need a quick and easy setup and breakdown option to clear a room in between sessions. They have a 3/16″ thick white rigid foam board set on a silver metal easel.
Features
- Easy Setup and Breakdown
- Lightweight and Portable
- Use Horizontal or Vertical
- Push-Pins Included
- Accessories Available
Specifications
- Pin Board Space: 36” h x 48” w
-
Overall Dimensions
Horizontal: 64” h x 48” w x 29” d
Vertical: 65” h x 36” w x 29” d -
Board Height from Floor
Horizontal: 28” h
Vertical: 17" h - Weight: ~20 lbs
Poster Setup Examples
These poster setups on our 36″ x 48″ easel poster boards will help you decide on poster sizes and display options for your event’s specific needs.
We suggest using our Research Poster Printing Service to make it easy for session participants to print their posters at the appropriate size.
on a Easel Poster Board
on a Easel Poster Board
on a Vertical Easel Poster Board
on a Vertical Easel Poster Board
Research Poster Printing
Offer researchers an easy way to have their posters printed and delivered to the event.
Standard Poster Sizes
Research Poster
Research Poster
Research Poster
Service Information
Research Poster Printing Order Form
After each booking, we create a dedicated poster printing order form (.pdf) for your event. You can then email it to researchers who may be interested in this service.
The order form contains event information, deadlines, and instructions on submitting and paying for posters.
Note: Online Ordering and Poster Upload Coming Soon.
FREE File Check and Digital Proof
Session participants should feel confident that their research posters will print as intended.
We work with them throughout the entire ordering and print approval process and alert them of any file issues, such as sizing, blurry images, or distorted text.
This free proofing process eliminates the need for reprints and provides a premium service to your participants that most print shops don’t offer.
Choice of Print Media
Researchers can choose from two (2) types of poster media.
First, our 8-mil Satin Photo Paper (semi-gloss) is a low-cost option with excellent quality but is best for short-term use.
The second option is a 15-mil Water Resistant Anti-Crease Fabric, which has a longer lifespan and is perfect for easy travel.
The poster order form lists print prices for both media types.
Accepted Print File Types
Our preferred file type for printing research posters is PDF. We also accept PowerPoint (.pptx) and TIFF (.tif) files.
Researchers should make sure to design their posters at the final print size and use images that look sharp when zoomed in 100%.
The poster printing order form lists all this information.
File Submission Deadline and RUSH Service
The poster printing order form will list a file submission deadline.
The deadline is set seven (7) days before the event. Posters received after this deadline will be charged a RUSH fee. We stop accepting orders the day before the event.
The poster order form has these dates listed for researchers.
Free Delivery to Event
We deliver the posters directly to the event along with the poster boards, so there’s no delivery charge for researchers.
Information on the time and place researchers can pick up their posters will be available on the poster order form.
Posters are laid out and labeled for quick access.
Note: We can also ship posters to researchers for an additional fee.
Add-On Services
Pay for Researcher's Printing Costs
You have the option to cover all the Researcher’s poster printing costs. You can also restrict ordering to a particular poster media type and size to help set a budget.
The poster order form will note the complimentary printing service, and your final invoice will include the total printing cost for participants.
Have Posters Pinned to Boards
We recommend this service if you’d like to have posters pinned and ready for when researchers arrive.
If you assign specific spaces to participants, we would need a list of assignments before the event.
This service may increase the labor cost on the final invoice. We will notify you if it does.
Constrain Poster Size or Orientation
A great option if you’d like a uniform look to your poster session or you wish to constrain print sizes to fit our boards.
We recommend this service if you’d like to assign four (4) posters per board, two (2) per side.
We will customize the poster printing order form to whichever specifications you require at no extra charge.
Pre-Designed Powerpoint Poster Template
You can give poster creators a head-start while getting a uniform look across the event. We’ll create a custom PowerPoint template with your desired logos, colors, and text copy.
We charge a flat rate for the first draft plus two (2) batch revision requests.
Provide the perfect solution to help poster session participants present their research.
Let event attendees know where to go and when with directional and agenda signs.
These items are helpful extras for breakout work sessions, meetings, or speakers.
Research Poster
Research Poster
Research Poster
Description
30 by 40-inch posters are our small poster option. We recommend this size if you’d like to display two (2) posters per side, four (4) per board.
Features
-
Two Print Media Options
8-mil Semi-Gloss Poster Paper
15-mil Water Resistant Anti-Crease Fabric - Fits Portrait on Horizontal Poster Board
- Fit Four (4) Posters per Board
- High Quality Anti-Smudge Print
Our Proofing Process Eliminates Reprints
We create a .pdf proof for approval for every print file. The proofing process helps eliminate the need for reprints by alerting researchers of file issues like sizing, blurry images, or distorted text.
We work directly with researchers throughout the entire ordering and approval process. Alternatively, you can send the poster files to us in bulk.
Description
36 by 48-inch posters are our standard poster option. We recommend this poster size if you’d like more space between each presenter.
Features
-
Two Print Media Options
8-mil Semi-Gloss Poster Paper
15-mil Water Resistant Anti-Crease Fabric - Fit Two (2) Posters per Board
- High Quality Anti-Smudge Print
Our Proofing Process Eliminates Reprints
We create a .pdf proof for approval for every print file. The proofing process helps eliminate the need for reprints by alerting researchers of file issues like sizing, blurry images, or distorted text.
We work directly with researchers throughout the entire ordering and approval process. Alternatively, you can send the poster files to us in bulk.
Description
42 by 56-inch posters are our large poster option. We recommend this poster size if you’d like to fit more information or larger text and images.
Features
-
Two Print Media Options
8-mil Semi-Gloss Poster Paper
15-mil Water Resistant Anti-Crease Fabric - Fit Two (2) Posters per Board
- High Quality Anti-Smudge Print
Our Proofing Process Eliminates Reprints
We create a .pdf proof for approval for every print file. The proofing process helps eliminate the need for reprints by alerting researchers of file issues like sizing, blurry images, or distorted text.
We work directly with researchers throughout the entire ordering and approval process. Alternatively, you can send the poster files to us in bulk.
Event Signage
Let event attendees know where to go and when with directional and agenda signs.
Sign Display Options
Easel Sign
Floor-Stand Sign
Meter Sign
Easel Sign
A-Frame Sign
Table-Top Easel Sign
Service Information
Flat-Rate Rental Period
Each booking covers a rental period of up to seven (7) days.
We don’t charge a daily rate, giving you the flexibility to adjust the event’s production schedule around other vendors.
We strongly encourage booking 2 to 3 months in advance to guarantee availability.
Accepted Print File Types
Our preferred file type for printing large-format signs is PDF. However, we also accept TIFF (.tif) files.
Create artwork in the CMYK color mode at full print size with a quarter-inch (1/4″) bleed on all sides. If the artwork contains raster images like photographs, their resolutions should be at least 150 dpi at full size.
Note: We highly recommend using our In-House Print Design Service (see optional services).
File Submission Deadline and RUSH Service
The deadline to submit print-ready files is ten (10) days before the event. Late sign orders will incur a RUSH fee. We stop accepting orders the day before the event.
Note: You can entirely avoid this fee if you use our In-House Print Design Service.
File Check and Digital Proof
Feel confident that your signs will print as intended.
We provide a digital proof approval and alert you to any file issues, such as sizing, blurry images, or distorted text. The proofing process eliminates the need for reprints and provides a premium service that most sign shops don’t offer.
Delivery & Pick-Up
Based in Los Angeles County, we deliver and pick up anywhere in Southern California. The location and size of your event will determine the transportation cost.
Note: We currently don’t offer a will-call pick-up service at our location.
Coordination with Venue
We proactively coordinate with venue representatives to ensure a smooth move-in and move-out of signs and displays.
Venue requirements often include shipping dock reservations, insurance verification, parking, and security passes.
We do this for all events at no extra charge.
Add-On Services
In-House Print Design Service
This service is the best way to guarantee that your signs will come out sharp and free of any print errors.
One of our Project Managers will work with you to get started. Items we typically ask for are logos, images, and sign copy (text). If your event has an established theme, we can focus the sign templates around that.
Sign & Display Placement Labor
We will place sign displays at your instruction and desired timeline, including nights, weekends, and holidays.
Schedule work during our regular hours (Monday through Friday, 8 am to 5 pm), and you’ll be guaranteed our lowest labor rates. Higher rates apply outside regular hours, weekends, and federal holidays.
The number of signs and timelines determines our crew size and labor cost.
Pre-Event Site Visits & Meetings
Your event’s Project Manager will be available for phone or scheduled Zoom meetings during office hours. If you require someone on-site for a planning meeting, we can arrange for that as well.
Charge for an on-site visit, if any, is determined by location and meeting time.
Provide the perfect solution to help poster session participants present their research.
Offer researchers an easy way to have their posters printed and delivered to the event.
These items are helpful extras for breakout work sessions, meetings, or speakers.
Easel Sign
Floor-Stand Sign
Meter Sign
Easel Sign
A-Frame Sign
Table-Top Easel Sign
Description
22 by 28-inch rigid 3/16″ thick foam board sign on a foldable silver metal easel.
Features
- Best for Indoor Use
- Lightweight and Easy to Move
- Foldable Easel for Easy Storage
- High Quality Anti-Smudge Print
We can Layout your Sign Requests
Send us your logos, text, images, and a description of the signs you need, and we’ll put them together on a high-quality print-ready file. We then send back a .pdf proof of the sign for approval before we print.
If you’d like to provide your print-ready files, we require full-size PDFs in CMYK color mode with a quarter-inch (1/4″) bleed and 2″ text margins on all sides. If the artwork contains raster images, their resolution should be at least 150 dpi at full-size.
Description
22 by 28-inch rigid 3/16″ thick foam board (indoor) or PVC (outdoor) sign in chrome floor stand.
Features
- Display Two-Sided Sign
- Indoor or Outdoor Use
- Sturdy with Weighted Base
- High Quality Anti-Smudge Print
We can Layout your Sign Requests
Send us your logos, text, images, and a description of the signs you need, and we’ll put them together on a high-quality print-ready file. We then send back a .pdf proof of the sign for approval before we print.
If you’d like to provide your print-ready files, we require full-size PDFs in CMYK color mode with a quarter-inch (1/4″) bleed and 2″ text margins on all sides. If the artwork contains raster images, their resolution should be at least 150 dpi at full-size.
Description
38 by 86-inch rigid 1/2″ thick honeycomb board sign in a cardboard base.
Features
- Best for Indoor Use
- Lightweight and Easy to Move
- Breaks Down for Easy Storage
- High Quality Anti-Smudge Print
We can Layout your Sign Requests
Send us your logos, text, images, and a description of the signs you need, and we’ll put them together on a high-quality print-ready file. We then send back a .pdf proof of the sign for approval before we print.
If you’d like to provide your print-ready files, we require full-size PDFs in CMYK color mode with a quarter-inch (1/4″) bleed and 2″ text margins on all sides. If the artwork contains raster images, their resolution should be at least 150 dpi at full-size.
Description
24 by 36-inch rigid 3/16″ thick foam board sign on a foldable silver metal easel.
Features
- Best for Indoor Use
- Lightweight and Easy to Move
- Foldable Easel for Easy Storage
- High Quality Anti-Smudge Print
We can Layout your Sign Requests
Send us your logos, text, images, and a description of the signs you need, and we’ll put them together on a high-quality print-ready file. We then send back a .pdf proof of the sign for approval before we print.
If you’d like to provide your print-ready files, we require full-size PDFs in CMYK color mode with a quarter-inch (1/4″) bleed and 2″ text margins on all sides. If the artwork contains raster images, their resolution should be at least 150 dpi at full-size.
Description
24 by 36-inch rigid 3/16″ thick foam board (indoor) or PVC (outdoor) sign on a two-sided white plastic a-frame.
Features
- Two-Sided Sign Display
- Indoor or Outdoor Use
- Lightweight and Easy to Move
- Foldable for Easy Storage
- High Quality Anti-Smudge Print
We can Layout your Sign Requests
Send us your logos, text, images, and a description of the signs you need, and we’ll put them together on a high-quality print-ready file. We then send back a .pdf proof of the sign for approval before we print.
If you’d like to provide your print-ready files, we require full-size PDFs in CMYK color mode with a quarter-inch (1/4″) bleed and 2″ text margins on all sides. If the artwork contains raster images, their resolution should be at least 150 dpi at full-size.
Description
9 by 12-inch rigid 3/16″ thick foam board sign on a foldable table-top easel.
Features
- Best for Indoor Use
- Lightweight and Easy to Move
- Foldable Easel for Easy Storage
- High Quality Anti-Smudge Print
We can Layout your Sign Requests
Send us your logos, text, images, and a description of the signs you need, and we’ll put them together on a high-quality print-ready file. We then send back a .pdf proof of the sign for approval before we print.
If you’d like to provide your print-ready files, we require full-size PDFs in CMYK color mode with a quarter-inch (1/4″) bleed and 2″ text margins on all sides. If the artwork contains raster images, their resolution should be at least 150 dpi at full-size.
Other Meeting Tools
These items are helpful extras for breakout work sessions, meetings, or speakers.
Meeting Tool Options
Rolling Whiteboard
and Flip Chart
Service Information
Flat-Rate Rental Period
Each booking covers a rental period of up to seven (7) days. We don’t charge a daily rate, giving you the flexibility to adjust the event’s production schedule around other vendors.
We strongly encourage booking 2 to 3 months in advance to guarantee availability.
Delivery & Pick-Up
Based in Los Angeles County, we deliver and pick up anywhere in Southern California.
The location and size of your event will determine the transportation cost.
Note: We currently don’t offer a will-call pick-up service at our location.
Coordination with Venue
We proactively coordinate with venue representatives to ensure a smooth move-in and move-out of the poster boards.
Venue requirements often include shipping dock reservations, insurance verification, parking, and security passes.
We do this for all events at no extra charge.
Add-On Services
Pre-Event Site Visits & Meetings
Your event’s Project Manager will be available for phone or scheduled Zoom meetings during office hours. If you require someone on-site for a planning meeting, we can arrange for that as well.
Charge for an on-site visit is determined by location and meeting time.
Provide the perfect solution to help poster session participants present their research.
Offer researchers an easy way to have their posters printed and delivered to the event.
Let event attendees know where to go and when with directional and agenda signs.
Whiteboard
and Flip Chart
Description
72 by 40-inch dry-erase whiteboard with markers and erasers.
Features
- Self-Standing with Wheels
- Two-Sided Reversible Board
- Magnetic Surface
- Includes Markers and Erasers
Can we Help with Something Else?
Let us know if you require something else that you can’t find on our website. We’ve established relationships with many events suppliers in our local area.
We can source full-scale trade show equipment like pipe and drape, registration counters, tables, and chairs.
Description
24 by 36-inch dry-erase whiteboard and flip-chart easel with markers and eraser.
Features
- Tear-Away Flip Chart Pages
- Magnetic Surface
- Includes Markers and Erasers
- Lightweight and Easy to Move
Can we Help with Something Else?
Let us know if you require something else that you can’t find on our website. We’ve established relationships with many events suppliers in our local area.
We can source full-scale trade show equipment like pipe and drape, registration counters, tables, and chairs.
Description
3-level silver metal floor easel.
Features
- Use 3 different Levels
- Foldable for Easy Storage
- Use with Rigid Signs or Boards
- Lightweight and Easy to Move
Can we Help with Something Else?
Let us know if you require something else that you can’t find on our website. We’ve established relationships with many events suppliers in our local area.
We can source full-scale trade show equipment like pipe and drape, registration counters, tables, and chairs.
It's easy to get a quote!
Call us at (818) 296-9449, send an email, or use our Contact Form to send us the following information:
- The items and services you’re interested in ordering.
- The date and time you’d like the items to be set and ready.
- The date and time we can start dismantling the rental items.
- The location of the event.
Venues
Venues we've worked at in the past:
| AC Hotel by Marriott Los Angeles South Bay |
| Anaheim Marriott |
| California Institute of Technology (Caltech) |
| California State University, San Bernardino |
| California State University, San Marcos |
| California University of Science and Medicine |
| Children’s Hospital Los Angeles |
| Costa Mesa Marriott |
| DoubleTree by Hilton Hotel San Diego – Mission Valley |
| Embassy Suites by Hilton Mandalay Beach Resort |
| Four Points by Sheraton Los Angeles International Airport |
| Four Seasons Hotel Westlake Village |
| Hilton Anaheim |
| Hilton Long Beach |
| Hilton Los Angeles/Universal City |
| Hilton San Diego Airport/Harbor Island |
| Hilton San Diego Bayfront |
| Hilton San Diego Resort & Spa |
| Hilton Santa Barbara Beachfront Resort |
| Hilton Waterfront Beach Resort |
| Hotel del Coronado |
| Hyatt House LA – University Medical Center |
| Hyatt Regency Huntington Beach |
| Hyatt Regency La Jolla at Aventine |
| Hyatt Regency Long Beach |
| Hyatt Regency Mission Bay |
| Hyatt Regency Newport Beach |
| Hyatt Regency Orange County |
| Keck School of Medicine, USC |
| Loews Hollywood Hotel |
| Loyola Marymount University |
| Manchester Grand Hyatt San Diego |
| Marina del Rey Hotel |
| Marina del Rey Marriott |
| Monarch Beach Resort |
| Moreno Valley Conference Center |
| Ojai Valley Inn |
| Omni La Costa Resort & Spa |
| Omni Los Angeles Hotel at California Plaza |
| Omni Rancho Las Palmas |
| Palm Springs Convention Center |
| Paradise Point Resort & Spa |
| Pasadena City College |
| Pasadena Convention Center |
| Pasea Hotel & Spa |
| Pepperdine University |
| Renaissance Esmeralda Resort & Spa, Indian Wells |
| Renaissance Long Beach Hotel |
| Renaissance Palm Springs Hotel |
| Ronald Reagan UCLA Medical Center |
| San Diego Marriott Mission Valley |
| San Diego Mission Bay Resort |
| Sheraton San Diego Hotel & Marina |
| Sheraton Pasadena |
| Skirball Cultural Center |
| The Langham Huntington, Pasadena |
| The Maybourne Beverly Hills |
| The Ritz-Carlton Bacara, Santa Barbara |
| The Seabird Resort |
| The Westin Bonaventure Hotel and Suites |
| The Westin Long Beach |
| The Westin Pasadena |
| The Westin Rancho Mirage Golf Resort & Spa |
| The Westin San Diego Gaslamp Quarter |
| UCLA David Geffen School of Medicine |
| UCLA Luskin Conference Center |
| University of California, Irvine |
| University of California, Los Angeles |
| University of California, Riverside |
| University of California, San Diego |
| University of California, Santa Barbara |
| University of Southern California |
| VEA Newport Beach, A Marriott Resort & Spa |
| Western University of Health Sciences |
| Westin Carlsbad Resort & Spa |
| Wyndham San Diego Bayside |
| Zachari Dunes on Mandalay Beach |
| We’re visiting new venues all the time! |
Testimonials
Contact Us
Contact Information
- (818) 296-9449
-
1146 N. Central Ave. #427
Glendale, CA 91202